Agriculture & Agri-food Industry
Archiving and document management solutions for farms, cooperatives, and agri-food industries: production traceability, certification management, and regulatory compliance.
Documentary challenges in agriculture and the agri-food industry
The agricultural and agri-food sector produces a large volume of documents related to production, traceability, and administrative obligations.
Documentary traceability of agricultural production
In the agricultural and agri-food sector, documentary traceability is essential to guarantee health safety, respond to regulatory controls, and ensure production transparency.
Agricultural production
- Crop notebooks
- Phytosanitary registers
- Parcel monitoring
Agri-food processing
- Production sheets
- Quality controls
- Laboratory analyses
Commercialization
- Distributor contracts
- Invoicing
- Logistics documents
Regulatory files
- Administrative files
- Control documents
- Regulatory registers
Each stage of the production cycle generates documents that must be preserved, organized, and accessible. Rigorous document management secures the activity and effectively responds to audits, inspections, and certifications.
We manage all your agricultural documents
Traceability
Parcels, crops, inputs, harvests
Regulatory documents
Administrative files, declarations
Analyses
Soil, products, residues, controls
Health registers
Control documents, batch tracking
Commercial
Sales contracts, invoices, shipments
Staff
Seasonal contracts, training
Agri-food industry
Manufacturing, quality controls
Administrative files
Aids, declarations, compliance documents
Obligations for preserving agricultural documents
As in many business sectors, farms and agri-food companies must keep certain documents for several years.
Rigorous archive organization allows for quick retrieval of information in the event of administrative control, production monitoring, or internal need.
OZIE VÖR supports agricultural structures in implementing archiving systems adapted to the nature and volume of their documents.
Common retention periods
- Commercial documents: 5 years
- Administrative documents: 5 to 10 years
- Production documents: according to regulations
- Technical files: duration of operation
Good archiving practices
- Structured classification
- Digitization of registers
- Quick access to documents
- Destruction upon expiry
Our solutions for agriculture
Concrete use cases
Farm
- Crop notebook
- Phytosanitary register
- CAP declarations
Agricultural cooperative
- Member contracts
- Traceability of contributions
- Invoicing
Agri-food industry
- Production traceability
- Quality controls
- IFS/BRC certifications
Livestock farming
- Livestock register
- Health monitoring
- Animal welfare certifications
Viticulture
- Vineyard notebook
- Harvest declarations
- AOP labels
Organic farming
- Organic certification
- Input traceability
- Controls by certifying bodies
Document transition programZero Paper Horizon
A structured program to support farms and agri-food industries in modernizing their document management.
It combines:
Training dedicated to agriculture
Practical training for your agricultural teams
Agricultural document management
Organization and classification of farm documents
Archiving production documents
Methods for preserving and accessing agricultural registers
Digitization of agricultural archives
Digitalization of crop notebooks and administrative files
Frequently asked questions
Document management in agriculture and the agri-food industry
Organize and secure your agricultural archives
Farms, cooperatives, and agri-food industries: we support you in organizing, preserving, and digitizing your documents.