Governments & Local Authorities
Management and preservation of public archives: organization, digitization, and controlled access to administrative information.
Documentary challenges for public institutions
Public administrations must manage considerable document volumes. These documents constitute both tools for daily administrative management and an institutional heritage that must be preserved over time.
Without structured organization, these archives become difficult to use and can create risks in terms of traceability and continuity of public service.
Administrative documents we manage
Administrations produce and preserve a wide variety of documents necessary for the functioning of public services, citizen management, and decision traceability.
Administrative acts
Decrees, orders, decisions, deliberations
Citizen files
Social benefits, applications, authorizations
Civil registry
Birth, marriage, death registers
Urban planning
Building permits, local urban plans, land registry
Human resources
Public employee files, pensions
Public finance
Budgets, public contracts, accounts
Historical archives
Old holdings, registers, heritage
Operational documents
Correspondence, reports, notes
Organization and management of administrative archives
Managing public archives requires rigorous organization to guarantee access to documents, their preservation, and their use by various administrative departments.
We work with institutions to structure documentary holdings, implement classification methods, and prepare archives for digitization or long-term preservation.
Digitization of public archives
Administrations and local authorities often keep large volumes of paper archives: administrative files, urban planning documents, financial archives, citizen files, or technical documents.
Digitization makes it easier to access this information while preserving original documents. It also constitutes an important step in administrative modernization processes.
We support public institutions in digitizing their archives by implementing processes adapted to document volumes and service organization.
Secure destruction of administrative documents
Over the years, administrations accumulate documents whose retention period has expired. Managing these obsolete archives can quickly become complex and clutter storage spaces.
Secure destruction makes it possible to eliminate these documents in a controlled manner while guaranteeing the confidentiality of administrative information.
We offer secure destruction services adapted to public institutions, allowing the processing of archives at the end of their retention period in compliance with procedures defined by the organizations.
Outsourcing archive management
Some administrations face a lack of space, scattered archives, or difficulties in document organization.
We offer outsourcing solutions that allow all or part of archive management to be entrusted to a specialized team.
Documents remain accessible at all times, while their organization, preservation, and logistical management are ensured by our teams.
Document solutions adapted to the public sector
To meet the specific needs of public administrations and local authorities, we offer document solutions adapted to the requirements for managing, preserving, and accessing archives.
Examples of institutions supported
Our document solutions are adapted to different public sector structures
Municipalities and town halls
- Civil registry records
- Municipal deliberations
- Urban planning files
- Administrative archives
Departments and regions
- Social files
- Management of public establishments
- Administrative and technical archives
- Financial documents
State services
- Administrative archives
- Regulatory files
- Legal documents
- Institutional archives
Ministries
- Administrative documents
- Reports and studies
- Public program archives
Central administration
- Governmental archives
- Ministerial files
- Official correspondence
Public bodies
- National agencies
- Public establishments
- Parapublic institutions
Zero Paper Horizon Program
In many administrations, paper archives still represent a significant part of document activity.
The Zero Paper Horizon program aims to gradually support public institutions towards modernized document management, combining structured physical archiving, digitization of holdings, and document management tools.
The goal is not to eliminate paper overnight, but to organize a controlled transition that allows better document preservation and easier access.
Training dedicated to the public sector
Training adapted to the specificities of administrations and local authorities
Public archive management
Organization, preservation, and communication of administrative documents
Digitization of documentary holdings
Methodology and best practices
Document organization
Structuring archives and management procedures
Frequently asked questions
Document management in the public sector
Let's discuss the management of your public archives
Our teams can analyze the current organization of your archives and propose solutions adapted to the realities of your institution.