Archiving and document management for legal firms
Archiving and document management solutions adapted for legal professionals: lawyers, notaries, bailiffs, legal advisors.
Challenges for legal professions
Legal firms handle sensitive documents subject to professional secrecy and specific retention obligations.
Protection of confidential information
Legal professions are subject to strict confidentiality obligations and professional secrecy.
Documents handled by firms often contain sensitive information about clients, companies or ongoing judicial proceedings.
OZIE VÖR's document solutions guarantee:
Types of legal documents
Client files
Contracts, correspondence, evidence
Procedures
Summons, pleadings, judgments
Legal acts
Wills, contracts, notarial deeds
Litigation
Files, documents, expert reports
Administrative
Invoicing, accounting, HR
Documentation
Codes, case law, doctrine
Consultations
Notes, opinions, memos
Expertise
Reports, counter-expertise
Management of procedure and litigation files
Legal firms daily handle litigation files composed of numerous documents: summons, pleadings, correspondence, expert reports, court decisions.
The rigorous organization and preservation of these documents are essential to guarantee the traceability of procedures and the defense of clients' interests.
OZIE VÖR's archiving solutions allow legal professionals to:
Legal file retention obligations
Standard retention periods
- Procedure files: 5 years after closure
- Notarial deeds: 100 years
- Contracts: 5 years (general limitation period)
- Wills: permanent retention
- Invoicing: 10 years
Professional constraints
- Professional secrecy
- Consultation traceability
- Client data protection
- Probative value of documents
- Absolute confidentiality
Concrete use cases
Law firm
- Litigation files
- Legal consultations
- Client correspondence
Notary practice
- Authentic deeds
- Wills and estates
- Marriage contracts
Bailiff office
- Service of process
- Official reports
- Debt recovery
Legal advisor
- Business contracts
- Due diligence
- Compliance
Mediation / Arbitration
- Mediation files
- Arbitral awards
- Settlement agreements
In-house legal department
- Supplier contracts
- Employment disputes
- Intellectual property
Our solutions for legal firms
Zero Paper Horizon Program
A digital transformation program respecting the specificities of regulated professions.
It combines:
Training dedicated to legal professions
Practical training for your teams
Archiving and limitation periods
Organization and preservation of files
Digitization of legal acts
Methodology and best practices
Confidentiality of client files
Protection and traceability of information
Frequently asked questions
Document management for legal firms
Organize your legal file management
Law firms, notary practices, legal advisors: we support you in organizing, preserving and securing your archives.