Healthcare
Archiving and document management solutions adapted to healthcare establishments: hospitals, clinics, laboratories, medical practices.
Documentary challenges in healthcare
Healthcare establishments handle ultra-sensitive data subject to very strict retention obligations.
Typology of healthcare documents
A complete solution for all your medical documents
Patient files
Hospitalization, consultations, prescriptions
Medical imaging
X-rays, MRIs, CT scans, ultrasounds
Laboratory
Analyses, results, reports
Administrative
Admissions, billing, HR, purchasing
Pharmacy
Medication traceability, stocks
Medical staff
Diplomas, training, qualifications
Clinical research
Protocols, publications, study data
Quality
Certifications, audits, procedures
Organization of hospital archives
Healthcare establishments accumulate large volumes of medical, administrative, and technical records.
We intervene to:
Clear organization reduces search times, secures access to files, and optimizes space.
Secure physical archiving
Despite digitalization, a large part of medical records remains stored in paper format: historical files, original prescriptions, supporting documents.
Outsourced management of healthcare archives
When internal storage becomes complex or costly, we support establishments in the controlled outsourcing of their archives.
Our intervention includes:
Outsourcing is based on a structured method and clear monitoring.
Digitization of medical records
Digitizing medical records allows faster access to information and better care coordination.
DMS in a medical environment
Electronic Document Management (DMS) helps structure access to medical and administrative records.
Regulatory framework
Retention periods
- Medical record: 20 years after last visit
- Medical imaging: 20 years
- Childbirths: 25 years
- Minor patients: until age 28
- Administrative documents: 5-10 years
Applicable texts
- Public Health Code
- Kouchner Law (2002)
- GDPR / health data
- HAS - Certification
- Medical secrecy
Life cycle of the medical record
Document management in healthcare must integrate the entire life cycle of records
Creation and active management
File creation, care monitoring, continuous updating
Intermediate archiving
Post-treatment period, occasional access required
Long-term preservation
Compliance with legal obligations (20-30 years depending on the case)
Regulatory destruction
Secure elimination with complete traceability
We structure each step to ensure consistency and traceability.
Our solutions for healthcare
Document transition programZero Paper Horizon
Zero Paper Horizon is a structured program that combines:
Each establishment progresses at its own pace. The goal is not the total elimination of paper, but the controlled reduction of flows and the securing of essential information.
Discover the program
Concrete use cases
University Hospital / Public Hospital
- Dematerialization of patient records
- PACS archiving (imaging)
- Admissions management
Private clinic
- Hospitalization records
- Operative reports
- Billing and coding
Analysis laboratory
- Results and reports
- Sample traceability
- Quality assurance
Medical practice
- Computerized patient records
- Prescriptions
- Medical correspondence
Nursing home (EHPAD)
- Resident files
- Medical and care monitoring
- Administrative
Pharmacy
- Medication traceability
- Prescriptions and dispensing
- Inventory management
Training for hospital teams
We offer practical training for administrative teams and archive services
Hospital archiving methodology
Organization of holdings and best practices
Organization of documentary holdings
Classification, indexing, inventories
Management of consultation requests
Traceability and response times
Sorting and destruction procedures
Secure and compliant elimination
Frequently asked questions
Document management in healthcare
Let's talk about your document project
Let's discuss your current organization and build together a solution adapted to your regulatory and operational constraints