Transport & Logistics
Archiving and document management solutions tailored for transport and logistics companies: traceability, compliance, optimization of document workflows.
Document Management Challenges in Transport
Transport and logistics companies must manage a considerable mass of documents related to each shipment, with obligations for traceability and compliance.
Logistics Document Typology
A comprehensive solution for all your shipping documents
Transport Documents
Waybills, CMR notes, bills of lading
Delivery Notes
Proof of delivery, receipts
Customs
Declarations, import/export documents
Warehouse Management
Inventories, stock movements
Personnel
Authorizations, driving times
Security
ADR, safety instructions, certifications
Fleet
Maintenance, insurance, toll vignettes
Invoicing
Services, customer contracts
Organizing Archives in Warehouses and Agencies
Logistics platforms and regional agencies often have scattered archives, making document retrieval and management difficult.
We intervene to:
Clear organization improves dispute management and commercial responsiveness.
Secure Physical Archiving
Despite digitalization, a large part of transport documents are still kept in paper format: CMR notes, delivery notes, customs documents.
Outsourced Management of Logistics Archives
Transport companies generate significant volumes of CMR notes, delivery notes, customs declarations, and contractual documents each year.
When in-house archiving becomes too demanding, we offer:
Outsourcing relies on a clear methodology and rigorous monitoring.
Digitization of Transport Documents
Digitizing CMR notes, delivery notes, and customs documents allows faster access to information and better dispute management.
EDMS in a Logistics Environment
Electronic Document Management Systems (EDMS) structure access to shipping files, customer contracts, and customs documents.
Logistics Document Lifecycle
A shipping document goes through several phases throughout its existence
Operational Production
Shipping, delivery, transport documents
Active Management
Invoicing, disputes, customer follow-up
Intermediate Archiving
Occasional consultation, audit period
Legal Retention
Compliance with obligations per country and nature
Regulatory Destruction
Secure disposal with traceability
We structure each step to avoid losses, duplicates, and documentary risks.
Documentary Framework for the Transport Sector
Transport companies are subject to variable retention obligations depending on:
We assist our clients in structuring retention periods and implementing tailored document retention schedules adapted to their environment.
Our Solutions for Transport
Concrete Use Cases
Road Carrier
- CMR waybills
- Tachograph charts
- Delivery notes
Freight Forwarder / Customs Agent
- Customs declarations
- Import/export documents
- Pro forma invoices
Logistics Provider 3PL/4PL
- Picking orders
- Stock inventories
- Activity reports
Maritime Transport
- Maritime bills of lading
- Manifests
- Port documents
Air Transport
- Air waybills (AWB)
- Security checklists
- Cargo manifests
Courier / Express
- Tracking labels
- Proof of deposit
- Proof of delivery
Documentary Transition ProgramHorizon Zéro Papier (Paperless Horizon)
Horizon Zéro Papier is a progressive program combining:
The goal is not the total elimination of paper, but the controlled reduction of flows and the improvement of traceability.
Discover the programLogistics Document Management Training
We train administrative and operational teams in organizing shipping documents
Organization of shipping files
Structuring of warehouse archives
Management of proof of delivery
Sorting and disposal methodology
Hybrid paper/digital classification
Frequently Asked Questions
Document Management in Transport and Logistics
Let's Talk About Your Document Management Project
Let's discuss your current organization and build together a solution adapted to your regulatory and operational constraints