Archiving audit
Optimize the preservation of your physical and digital documents, reduce your storage costs and ensure the sustainability of your archives.
What is an archiving audit?
The archiving audit analyzes your entire document preservation system to optimize costs, guarantee legal compliance and ensure the sustainability of your archives.
Types of archives analyzed
We cover all of your archival heritage
Paper archives
- • Client files
- • HR documents
- • Accounting archives
- • Contracts
Digital archives
- • Office documents
- • Emails
- • Databases
- • Images
Electronic archives
- • EAS
- • EDMS
- • Messaging
- • Business applications
Special archives
- • Plans
- • Microfilms
- • Optical media
- • Magnetic tapes
Legal retention periods
We check the compliance of your retention periods with legal obligations.
Accounting documents
Invoices, accounting books, declarations
HR documents
Employment contracts, payslips
Tax documents
Declarations, tax notices
Commercial contracts
Supplier contracts, client contracts
Medical documents
Patient records
Our archiving audit methodology
A comprehensive approach in 6 phases
Census
Inventory of archive holdings (physical and digital)
Duration analysis
Verification of legal compliance
Assessment
Evaluation of preservation conditions
Identification
Identification of eliminable documents
Recommendations
Optimization and digitization plan
Management table
Development of archival management table
Archiving audit deliverables
Concrete tools to manage your archives effectively.
Benefits of an archiving audit
Cost reduction
On storage costs
Space saving
Surface liberation
Legal compliance
Respected retention periods
Ready to optimize your archives?
Benefit from a free 2-hour pre-diagnosis.