Document migration audit
Secure your data and document migration projects, whether to a new EDMS, EAS or Cloud solution.
What is a document migration audit?
The document migration audit analyzes all data to be migrated, assesses risks and defines the optimal strategy to transfer your documents to a new system without loss or alteration.
Types of migration supported
We cover all migration scenarios
EDMS Migration
From one EDMS to another or to a higher version
- • Publisher change
- • Major update
- • Consolidation
Cloud Migration
From on-premise to Cloud or between Clouds
- • Public/private Cloud
- • Hybrid
- • Multi-cloud
Dematerialization
From paper to digital
- • Digitization
- • Indexing
- • Quality control
EAS Migration
To an Electronic Archiving System
- • NF Z42-026 compliance
- • PAC
- • Security
Merger / Acquisition
System consolidation after merger
- • Integration
- • Deduplication
- • Harmonization
Application migration
Related to business application change
- • CRM
- • ERP
- • Contract management
Risks identified by the audit
A pre-migration audit anticipates and mitigates major risks.
Data loss
Impact : Missing or incomplete documents
Solution : Inventory and before/after control
Metadata alteration
Impact : Compromised search and classification
Solution : Precise mapping rules
Format incompatibility
Impact : Unreadable documents after migration
Solution : Format analysis and conversion
Broken links
Impact : Broken hypertext links and references
Solution : Identifier management
Degraded performance
Impact : Slow access and search times
Solution : Post-migration optimization
Non-compliance
Impact : Lost evidence and legal value
Solution : Preservation of fingerprints and timestamps
Our migration audit methodology
A secure approach in 6 phases
Phase 1
Existing analysis
Inventory of source data, volumetry, typology, metadata
Phase 2
Data cleaning
Purge of obsolete data, error correction, deduplication
Phase 3
Rule definition
Metadata mapping, transformation rules, target formats
Phase 4
Migration strategy
Choice of method (big bang, progressive, hybrid), planning, resources
Phase 5
Test plan
Test sets, quality controls, user validation
Phase 6
Support
Migration monitoring, support, post-migration adjustments
Migration audit deliverables
All elements for secure migration.
Benefits of a migration audit
Risk reduction
Of migration failure
Downtime
Minimization of unavailability
Data integrity
Preservation of probative value
Ready to migrate your data securely?
Benefit from a free 2-hour pre-diagnosis.